Occupiers with multisite portfolios should act now to create databases of property information, Robert Kidby, head of property at solicitors Lovells told delegates at a forum on property outsourcing strategies.

'I would start now by putting data into electronic form,' he said. 'If you have got two months to do it on 500 leases you have not got much time.' He said occupiers often do not know details of buildings they have got.